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Enexis Group

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With around 4,500 dedicated employees, Enexis Group works every day on the stability and reliability of the energy infrastructure and the future of energy. Enexis Group thus stimulates, coordinates, facilitates and finances initiatives and uses its knowledge, skills and strength to speed up the energy transition. Enexis Group thus makes a sustainable energy supply possible.

The FM & Real Estate department contributes in an innovative way to the objectives and ambitions of the organization by realizing appropriate and surprising housing and mobility solutions together with the internal client.
FM is responsible for Facility matters, mobility and real estate. It is a managing-organization that, together with partners, supports the entire organization.

Since 2015 I support the FM & Real Estate department with their Long Term Location Policy.
Because the company launched a new strategy in 2017, in 2018 I mainly participated in adjusting that strategy to update the existing housing policy. This has resulted in a new policy called Location Policy 2030.

The execution of the activities with regard to (re) housing routes are organized as a program.

As a program coordinator, I report to the Location Policy program manager, I am part of the program team and work with the program team members and the end users.

Within this assignment I am responsible for:

  • Organizational project phases for the relocation projects from initiation to realization (phases and sub-phases - see table below);
  • Establishment of decision-making documents for the various relocation projects;
  • Contracting project managers, interior architects, installation consultants, etc. in accordance with Enexis policy and general (tender) legislation;
  • Timely delivery of preliminary reports for the various stakeholders;
  • Project control and output monitoring of defined realization projects;
  • Linking pin between steering committee(s) and project teams

Below is an overview of the fases and subfases that are being applied throughout the programma:

 

PROGRAMMA FASES PROGRAMMA SUB FASES
1. Initiative phase 
a. Kaders & richtlijnen, globaal pve
b. Vastgestelde Scenario's
c. Vastgestelde klantwensen
d. Shortlist o.b.v. marktverkenning
e.  Besluit fasedocument Initiatie
2. Development phase 
a. Business Case per scenario
b. Besluitvorming Locatiekeuze
c. Strategisch en aan de markt getoetst Inkoopplan
d. Besluit fasedocument Ontwikkelfase
3. Contract phase 
a. Besluit huur/koop/sale&leaseback etc.
b. Overeengekomen huurcondities
c. Gecontracteerde adviseurs:
c1  - projectmanager
c2  - interieurarchitect
c3  - installatie- en bouwfysisch adviseur
c4  - changemanager X-werken.
d Overall Projectplan Realisatie (casco, interieur, change)
e Besluit fasedocument Contractfase
5. Definition phase 
a. Definitief Ruimtelijk, Technisch en Functioneel PVE
b. PVE Security
c. PVE ICT
d. Serviceconcept IFM
e.  Plan van aanpak Change werkomgeving
f.  Besluit fasedocument Definitiefase
4. Design phase 
a. Voorlopig en definitief ontwerp:
a1  - casco (bouwkundig, WTBE, terrein)
a2  - interieur (wandenplan, meubelplan, ICT, beveiliging, fac.dienstverlening)
a3  - change werkomgeving (aanpak, planning)
b. Aanbesteding realisatie Casco en Terrein
c. Aanbesteding realisatie Interieur
5. Execution phase 
a. Opgeleverd Casco & Terrein
b. Opgeleverd Inbouwpakket (incl. vaste inrichting)
c. Opgeleverde gebruikersinstallaties (ICT, Security, smart signing)
d. Opgeleverde nieuwe losse inrichting
6. Go-live phase 
a. Verhuisd + herplaatst bestaand meubilair
b. Ingebruikstelling ICT
c. Ingebruikstelling facilitaire dienstverlening
d. Gebruiksinstructie medewerkers incl. dienstverleningsconcept
e.  Feitelijke Ingebruikname door werknemers
7. Reinstate current office 

 

 

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